Prepare item identities before discussing prices
A bag count is not an item count. “One bag received” cannot tell you whether a coat, a lamp and a pair of shoes were all accepted. Give the owner one stable reference and each offered sale unit its own item ID. Include a short description, condition note and any matching photo reference. Keep personal contact details out of a worksheet you do not need to share.
Define the unit explicitly. A pair of shoes is one sale unit here, with two physical pieces. A set may need a component list. Do not compare “four items” from one person with “five pieces” from another and assume something vanished. Ask the shop what units it records and how you will match your IDs to its tags or receipt.
Read the actual shop’s current agreement before leaving property. Bushel & Peck’s published terms, for example, explicitly distinguish submission from acceptance. The Attic describes its own intake and receipt process. Those are examples of particular shops’ procedures, not rules imposed on every consignment business. This worksheet is a handover aid, not a legal agreement or proof that a shop must accept an item.
Four offered units, three different outcomes
In this original fictional handover, owner O-27 offers four sale units. Two are accepted, one remains with the shop awaiting inspection, and one is handed back immediately. “Pending” must describe an actual agreed hold, not a guess made after the owner leaves.
| Item ID / unit | Condition note | Decision | Physical holder after handover | Next evidence |
|---|---|---|---|---|
| I01 / coat | Small cuff mark noted | Accepted | Shop | Match to shop intake reference |
| I02 / lamp | Switch test not completed | Pending inspection | Shop, hold acknowledged | Agree review/contact step |
| I03 / shoe pair | Two shoes; sole wear noted | Accepted | Shop | Match pair to one tag |
| I04 / bag | Strap damage noted | Declined and returned | Owner | Confirm physical return |
Check the offered-unit equation: 4 = 2 accepted + 1 pending + 1 returned. Check physical custody separately: the shop holds three units, while the owner has one back. The shop’s active accepted inventory is two units, not three or four. If the lamp is later accepted, change its decision with a dated reference; do not create another lamp.
Ask the receiving person to confirm the actual units and the receipt or message reference using the shop’s normal process. A note that you intend to ask is not an acknowledgement. If the shop only provides a bag receipt, preserve that limitation and seek item-level confirmation rather than marking every item accepted.
Resolve a pending item without losing the trail
For I02, record the agreed next step and actual contact date when one exists. Do not invent a universal inspection deadline. If the shop later declines the lamp, record whether it was physically collected, shipped back, or handled under another specifically agreed arrangement. “Declined” alone does not say where the lamp is.
If your offered count and the shop’s count differ, pause the reconciliation. Compare unit definitions, item IDs, tags, receipt and condition notes. A missing shoe within a pair is a component discrepancy even if both records say one sale unit. Keep an unresolved difference visible rather than changing your original offered list to make the totals match.
Do not infer a sale from acceptance or a payout from a listed price. Those later records need their own evidence. The inventory and payout guide covers the later workflow. If an accepted item comes back, the returned-item record guide handles that separate event.
Move accepted items into ConsignCue carefully
The current Consignment Tracker:Cue listing describes consignor profiles, commission rates, item owner/price/category/SKU/status/notes, inventory search, sold-item and payout workflows. Use those records for the actual accepted inventory. The worksheet’s pending custody acknowledgement and offered-versus-returned reconciliation are external controls, not a verified signed handover or messaging feature in the app.
For this example, create or verify the owner once and enter I01 and I03 only after acceptance is established. Keep I02’s pending handover record separate until its status is resolved; do not label it active just because it is physically at the shop. Do not mark I01 or I03 sold or paid merely to complete intake.
The listing describes local storage without an account, with sample use and Premium features including unlimited consignors/items, payout workflows, report history and shop-summary export. Verify current limits before building a process around them. Finish with both a quantity check and a custody check: you should be able to answer what happened to every offered unit without claiming any sale occurred.
If the method fits your task, explore Consignment Tracker:Cue’s listed features on an iPhone. Check current features and plans before downloading.
See Consignment Tracker:Cue for iOSDownload the free worksheet
Use the CSV in Numbers, Excel or a spreadsheet editor. All IDs, items and decisions are fictional; replace them with actual handover evidence. Replace them with your own observations. The CSV is separate from the app and no email is required.
Questions answered
Is a drop-off receipt proof that every item was accepted?
Not necessarily. Read what the actual receipt and shop agreement confirm. A bag or custody receipt may precede inspection and item-level acceptance.
Should pending items count as active inventory?
Keep pending custody distinct from accepted active inventory. Resolve the decision with a dated reference before moving the item into the accepted workflow.
Does this worksheet replace a consignment agreement?
No. It organizes item identity, observations and handover evidence. Use the actual shop agreement for its terms and obtain appropriate advice for legal questions.
Continue with Consignment Tracker:Cue on iOS
Use the App Store listing to check compatibility, privacy information and current plan terms. A free download may offer paid features.
Download Consignment Tracker:Cue for iOSSources and product details
- Bushel & Peck: consignor guide and agreementOne shop’s published acceptance distinction; not universal legal guidance.
- The Attic: consignment processOne shop’s intake process; verify your own shop’s current terms.
- Consignment Tracker:Cue on the App StoreCurrent US App Store product description; checked October 27, 2026.
Editorial method: primary guidance, a current Apple listing, an original worked example and an independent critique. No search ranking, install or outcome result is claimed.